Privacy Policy

Last updated: February 2026

1. Introduction

KakehashiX ("we", "our", or "the Platform"), operated by VenturesLink, is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform. We collect data to provide and improve our services, facilitate job matching between candidates and employers, and maintain the security of our platform.

By using KakehashiX, you consent to the data practices described in this policy. If you do not agree with the terms of this Privacy Policy, please do not access or use the Platform.

2. Information We Collect

2.1 Personal Information

When you register for an account, we collect personal information that you voluntarily provide, including but not limited to:

  • Full name and email address
  • Phone number and date of birth
  • Nationality and current location
  • Professional headline and biography
  • JLPT certification level and certificates

2.2 Profile Data

Depending on your account type, we may collect additional profile information:

  • Candidates: Education history, work experience, skills, languages, resume/CV, profile photo, visa status, and salary expectations
  • Employers: Company name, industry, company size, registration number, contact details, company logo, and social media links

2.3 Usage Data

We automatically collect certain information when you access the Platform, including your IP address, browser type, operating system, referring URLs, pages viewed, time spent on pages, and other diagnostic data. This information helps us understand how our Platform is used and improve user experience.

2.4 Cookies and Similar Technologies

We use cookies and similar tracking technologies to track activity on our Platform and store certain information. These include session cookies for authentication, preference cookies for language and theme settings, and analytics cookies to understand usage patterns.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • Service Provision: To create and manage your account, facilitate job matching, process applications, and enable communication between users
  • Communication: To send you account-related notifications, job alerts, application updates, and platform announcements
  • Platform Improvement: To analyze usage patterns, identify trends, and improve the functionality and user experience of our Platform
  • Security: To detect, prevent, and address technical issues, fraud, and unauthorized access
  • Legal Compliance: To comply with applicable laws, regulations, and legal processes

4. Data Protection (PII Encryption)

We take the security of your personal information seriously. All Personally Identifiable Information (PII) stored on our platform is encrypted at rest using industry-standard AES-256 encryption. This includes but is not limited to:

  • Email addresses
  • Full names
  • Phone numbers
  • Dates of birth
  • Contact email and phone for employer profiles
  • Company registration numbers

In addition to encryption at rest, we employ secure transmission protocols (TLS/SSL) for all data in transit. Access to decrypted PII is strictly controlled and limited to authorized personnel and automated systems that require it to provide our services.

5. Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

  • With Your Consent: When you explicitly authorize us to share your information, such as when applying for a job (your profile is shared with the employer)
  • Service Providers: With trusted third-party service providers who assist us in operating our Platform, such as hosting providers, email services, and analytics tools, subject to confidentiality agreements
  • Legal Requirements: When required by law, regulation, legal process, or governmental request
  • Business Transfers: In connection with a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction
  • Safety and Security: To protect the rights, property, or safety of KakehashiX, our users, or the public

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you services. If you request account deletion, we will delete or anonymize your personal information within 30 days, except where we are required to retain certain data for legal or regulatory purposes.

Job application data is retained for 12 months after the position is closed. Usage data and analytics are retained in anonymized form for up to 24 months for platform improvement purposes.

7. Your Rights

You have the following rights regarding your personal information:

  • Right to Access: You may request a copy of the personal information we hold about you
  • Right to Correction: You may request that we correct any inaccurate or incomplete personal information
  • Right to Deletion: You may request that we delete your personal information, subject to certain legal exceptions
  • Right to Data Portability: You may request a copy of your data in a structured, commonly used, machine-readable format
  • Right to Restrict Processing: You may request that we limit the processing of your personal information in certain circumstances
  • Right to Object: You may object to the processing of your personal information for certain purposes, including direct marketing

To exercise any of these rights, please contact us at kakehashi-x@ventures-link.com. We will respond to your request within 30 days.

8. Cookies and Tracking

Our Platform uses the following types of cookies:

  • Essential Cookies: Required for the Platform to function properly, including authentication and security cookies
  • Preference Cookies: Store your language preference (English/Japanese) and theme settings (light/dark mode)
  • Analytics Cookies: Help us understand how users interact with the Platform so we can improve functionality and user experience

You can control cookie settings through your browser preferences. Please note that disabling essential cookies may affect the functionality of the Platform.

9. International Data Transfers

KakehashiX operates primarily between Japan and Indonesia. Your information may be transferred to and processed in either country, depending on where our servers and service providers are located. We ensure that appropriate safeguards are in place for any international data transfers, in compliance with Japan's Act on the Protection of Personal Information (APPI) and Indonesia's Personal Data Protection Law (PDP Law).

By using the Platform, you consent to the transfer of your information to countries outside your country of residence, which may have different data protection rules.

10. Children's Privacy

KakehashiX is intended for users who are at least 18 years of age. We do not knowingly collect personal information from individuals under 18. If we become aware that we have collected personal information from a person under 18, we will take steps to delete that information promptly. If you believe that we may have collected information from a minor, please contact us immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. For material changes, we will provide additional notice, such as an email notification or an in-platform announcement. We encourage you to review this Privacy Policy periodically.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

You may also visit our Contact page for additional ways to reach us.